Thinking through all the actions, and potential pitfalls, involved in running your own music school or studio can be daunting - especially for a teacher new to running a business.

While individual lessons have generally been paid on amonthly basis, because group classes have set schedules and durations, the most common form of payment has been "Up Front", or a deposit and balance at first class.

Music and Dance studios that have adopted online registration love the fact that they can fill classes without spending all their off-hours (or hiring admin staff) entering family, student and payment information in their record keeping systems.

After outgrowing and "graduating" from the spreadsheet management technique, I used Quickbooks for several sessions as my only management system for managing class enrollment in an enrichment studio. You can do a lot by defining families as customers, students as jobs and setting up memorized invoices for each class. However, very soon the limitations of using an accounting system as a registration database drove me to a more modern database approach.
Modern dance studio management systems for tracking family/student enrollments are the natural, and the best, place to keep on top of customer fees and payments.

Modern music studio management systems for tracking family/student enrollments are the natural, and best, place to keep on top of their fees and payments. This raises the question of how to use them in combination with the rest of your financial accounting systems and processes.
Our approach, using YourVirtuoso and Quickbooks as an example, is described below.

There are lots of software options for management of your dance  studio, ranging from excel spreadsheets, to online scheduling services, to payment collection companies. I believe that if your goal is to make studio management a simple and effective process, and free yourself up for the fun things, like teaching, that give you your energy, then Integration is the answer.

There are lots of software options for management of your music school or music studio, ranging from excel spreadsheets, to online scheduling services, to payment collection companies. I believe that if your goal is to make studio management a simple and effective process, and free yourself up for the creative things that give you your energy, then Integration is the answer.

It seems to us at YourVirtuoso HQ that the needs of dance schools and studios for excellent management systems are not being fully met.

Our vision is a fully integrated system that pulls together your schedules and rosters, revenue and receivables, instructors, locations, recitals, website, blog and twitter accounts, photo gallery, online enrollment etc., - all in one simple but comprehensive package.

It seems to us at YourVirtuoso HQ that the needs of music schools and studios for excellent management tools are not being fully met.

Have you ever wondered how your customers get to your website, and whether you are doing better or worse than your colleagues or competitors?